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Switch and create workspaces

Keep separate workspaces for separate accounts, such as work and home, and switch, rename, sign out of or remove them.

All devicesChecked against Jotifi 1.0.7 on 17 October 2026

Steps for the Jotifi app on iPhone and Android phones. Picked from your browser; choose another device any time.

Steps for the Jotifi app on iPad and Android tablets. Screenshots and menu names are from iPad; on Android tablets most menu commands are in sentence case. Picked from your browser; choose another device any time.

Steps for the unfolded screen. Folded, the cover screen uses the phone layout. Picked from your browser; choose another device any time.

Steps for the Jotifi app on Mac and Windows. Screenshots show the Mac app; on Windows only the window buttons and the shortcut keys differ. Picked from your browser; choose another device any time.

Steps for the Jotifi web app at app.jotifi.com in a desktop browser. Picked from your browser; choose another device any time.

A workspace holds all your projects for one account. If you have two accounts, for example one for work and one for home, you keep each in its own workspace and switch between them. Each workspace signs in with its own account and keeps its own encrypted data on your device. An account can own one workspace on each device.

Switch to another workspace#

On Desktop and Web
  1. Click the workspace's name at the top of the sidebar.
  2. Click the workspace you want.
On Tablet and Foldable
  1. Tap the workspace's name at the top of the sidebar.
  2. Tap the workspace you want.
On Phone
  1. Tap your picture beside the title on Today or Library.
  2. Tap the workspace row, marked Switch.
  3. Tap the workspace you want.

The current workspace has a tick. A workspace you are signed out of asks you to sign in again with its account.

Shown on an Android foldable; on an iPhone Duo the item's tools sit in a side bar on the right.

Open a workspace in a new window#

On Desktop

Click the workspace's name at the top of the sidebar, then click the window button on the workspace's row, or click ⋯ on the row and choose Open in new window. Each window can show a different workspace.

On Web, Tablet, Foldable and Phone

Only the Mac and Windows apps can show workspaces in separate windows.

Create a workspace#

Creating a workspace takes two steps: you name it, then sign in with the account it belongs to.

On Desktop and Web
  1. Click the workspace's name at the top of the sidebar, then click New workspace… at the bottom of the list.
  2. Type a name in Name. In the Mac and Windows apps, choose whether to open it in This window or a New window.
  3. Click Continue.
  4. Sign in with the account for the new workspace: Continue with Apple, Continue with Google or Continue with email.
On Tablet and Foldable
  1. Tap the workspace's name at the top of the sidebar, then tap New workspace… at the bottom of the list.
  2. Type a name in Name.
  3. Tap Continue.
  4. Sign in with the account for the new workspace: Continue with Apple, Continue with Google or Continue with email.
On Phone
  1. Tap your picture beside the title on Today or Library, then tap the workspace row.
  2. Tap New workspace.
  3. Type a name, then tap ✓.
  4. Sign in with the account for the new workspace: Continue with Apple, Continue with Google or Continue with email.

The new workspace opens, and a message says "You're in" and its name, with Switch back to return. If the account you sign in with already has a workspace on this device, Jotifi offers to open that one instead, or to Use Another AccountUse another account.

Shown on an Android foldable; on an iPhone Duo the item's tools sit in a side bar on the right.

Rename a workspace or see its details#

Workspace info shows the workspace's name, its status, the account signed in to it, when it was created and its workspace ID, with buttons to copy them.

On Desktop and Web
  1. Click the workspace's name at the top of the sidebar.
  2. On the workspace's row, click ⋯.
  3. Choose Workspace info, or Rename… to change its name.
On Tablet and Foldable
  1. Tap the workspace's name at the top of the sidebar.
  2. On the workspace's row, tap ⋯.
  3. Tap Workspace InfoWorkspace info, or Rename… to change its name.
On Phone
  1. Tap your picture beside the title on Today or Library, then tap the workspace row.
  2. On the workspace's row, tap ⋯.
  3. Tap Workspace InfoWorkspace info, or Rename… to change its name.

Sign out of a workspace#

Signing out of a workspace keeps it and its encrypted data on this device, so you can sign back in later. You can also remove it from this device as you sign out.

On Desktop and Web
  1. Click the workspace's name at the top of the sidebar, then ⋯ on its row.
  2. Choose Sign out….
  3. To remove it from this device as well, tick Also remove this workspace and its local data from this… (Mac, PC or browser).
  4. Click Sign out.
On Tablet, Foldable and Phone
  1. Open the list of workspaces, as above, and tap ⋯ on the workspace's row.
  2. Tap Sign Out…Sign out….
  3. Tap Sign OutSign out, or the red option to sign out and remove the data from this device.

The message tells you whether all your changes are synced. To sign out of your account entirely, see Your account, signing out and deleting it.

Remove a workspace from this device#

On Desktop and Web

Click the workspace's name at the top of the sidebar, then ⋯ on its row, then Delete workspace….

On Tablet, Foldable and Phone

In the list of workspaces, tap ⋯ on the workspace's row, then Delete Workspace…Delete workspace….

This removes the workspace and its data from this device. Before it does, Jotifi checks that all your changes have synced, and warns you if some have not. At least one workspace must remain. Your account and what it has synced are not deleted: to delete those, see Your account, signing out and deleting it.

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