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Reminders and notifications
Get reminded about a task at a time or a place, see your notification history, and choose which updates reach you.
All devicesChecked against Jotifi 1.0.7 on 17 October 2026
Steps for the Jotifi app on iPhone and Android phones. Picked from your browser; choose another device any time.
Steps for the Jotifi app on iPad and Android tablets. Screenshots and menu names are from iPad; on Android tablets most menu commands are in sentence case. Picked from your browser; choose another device any time.
Steps for the unfolded screen. Folded, the cover screen uses the phone layout. Picked from your browser; choose another device any time.
Steps for the Jotifi app on Mac and Windows. Screenshots show the Mac app; on Windows only the window buttons and the shortcut keys differ. Picked from your browser; choose another device any time.
Steps for the Jotifi web app at app.jotifi.com in a desktop browser. Picked from your browser; choose another device any time.
A reminder makes your device notify you about a task, at a time you choose or when you arrive at or leave a place. Jotifi also notifies you when someone assigns you a task or changes something in a project you share. Every notification is kept in your notification history.
Where notifications arrive#
Jotifi sends notifications to the Mac, Windows, iPhone, iPad and Android apps you are signed in to, once you allow notifications on each device. The web app does not show notifications, but reminders you set there still reach your other devices.
When a notification arrives while Jotifi is open on Android, it shows as a banner at the top of the app.
Add a reminder to a task#
- Open the task and click + next to Reminders. On a new task, click Reminder.
- Leave Date and time selected. Give the reminder a name in Reminder name (optional) if you like.
- Pick a quick choice, such as Tomorrow or On the due date, or a day on the calendar, then set the Time.
- To repeat it, choose Repeat.
- Click Add reminder.
- Open the task and tap + next to Reminders. On a new task, tap Reminder.
- Leave Date and time selected. Give the reminder a name in Reminder name (optional) if you like.
- Tap a quick choice, such as Tomorrow or On the due date, or a day on the calendar, then set the Time.
- To repeat it, tap Repeat.
- Tap Add ReminderAdd reminder.
- Open the task and tap + next to Reminders. On a new task, tap Reminder.
- Leave Date and time selected. Give the reminder a name in Reminder name (optional) if you like.
- Tap a quick choice, such as Tomorrow or On the due date, or a day on the calendar, then set the Time.
- To repeat it, tap Repeat.
- Tap ✓ at the top right.
A task can have several reminders. They show under Reminders in the task, with when they will go off.
Get reminded at a place#
A place reminder goes off when you arrive at a place, or when you leave it.
- Open the task and start a reminder, as above.
- Select Location.
- Search for the place or address, or drop the pin on the map. Drag the pin to adjust it.
- Choose When I arrive or When I leave, and how close counts, under Within.
- Select Save.
- Open the task and start a reminder, as above.
- Tap Location.
- Search in Place or address, or tap the map to drop a pin. Drag the pin to adjust it.
- Choose When I arrive or When I leave, and the distance under Remind me within.
- Tap ✓ at the top right.
Where a place reminder works:
| Device | When it can go off |
|---|---|
| iPhone and iPad | Any time, even when Jotifi is closed. Allowing location access "While Using the App" is enough. |
| Android | Any time, if you allow location access "all the time". Jotifi explains this before it asks. |
| Mac and Windows | Only while Jotifi is open. |
| Web | Never: the web app can't watch your location. Set the reminder there and your phone handles it. |
Change or delete a reminder#
Select the reminder under Reminders in the task. Change it and save, or delete it:
Select × (Remove reminder) next to the reminder to delete it.
Tap Delete Reminder at the bottom of the reminder.
See your notifications#
Your notification history lists reminders that went off, tasks assigned to you, mentions and changes in shared projects. It syncs between your devices.
Click the bell at the top right of the window. The notifications open in the pane on the right.
Tap the bell at the top right of the screen.
Tap the bell at the top left of Today, or tap your picture, then Notifications.
In the list you can:
- Select a notification to open the item it is about.
- Switch between All and Unread, or type in Search notifications.
- Use the filter button to filter by Status, Category, Platform or Sent.
- Select Mark All ReadMark all read, or Clear AllClear all to empty the list. Restore in the message that follows brings it back.
Choose which notifications you get#
- Click Settings at the bottom of the sidebar, then Notifications. You can also click Notification settings at the bottom of the notifications pane.
- Turn Tasks assigned to me and Shared content updates on or off.
- To hold back alerts from other people at night, turn on Quiet hours and set the times.
- Tap the Settings button at the bottom of the sidebar, then Notifications.
- Turn Tasks assigned to me and Shared content updates on or off.
- To hold back alerts from other people at night, turn on Quiet hours and set the times.
- Tap your picture beside the title on Today, then Notifications, then Notification SettingsNotification settings.
- Turn Tasks assigned to me and Shared content updates on or off.
- To hold back alerts from other people at night, turn on Quiet hours and set the times.
Quiet hours hold back alerts about other people's changes until they end. Reminders still go off at their own times. These choices sync between your devices.
The same page shows whether this device may show notifications (Permission) and whether it is set up to receive them (Delivery). If notifications don't arrive, check that they are allowed for Jotifi in your device's settings.
Mute updates from one project or item#
If a shared project is busy, you can stop its updates without turning them off everywhere.
Right-click the project in the sidebar and choose Mute project updates. For a single note, board or other item, right-click it in the items column and choose Mute updates. To undo it, open the menu again and choose Use inherited update setting: the project or item then follows your settings again.
Touch and hold the project or item, then tap Mute in the buttons at the top of the menu. Tap Unmute to turn updates back on.
Reminders you set yourself are not affected by muting.
Related
Create and manage tasks
Add tasks, give them dates, priorities, people and tags, break them into subtasks, move them and mark them done.
Plan your day with Today and Upcoming
See what is overdue and due today, pick up where you left off, and look ahead to the next days and weeks.
Share a project or item
Invite people by email to a whole project or to one note, board, calendar or spreadsheet, choose whether they can edit, and manage who has access.
Change settings
Open Settings to change the theme, the sidebar or tab bar, animations, notifications, editing and storage, mostly for the device you are using.
Still need help?
Email us with the device you use and what you tried.