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Use whiteboards
Lay out text, drawings, images, files, tasks and boards on an endless canvas, then arrange, group and zoom.
All devicesChecked against Jotifi 1.0.7 on 17 October 2026
Steps for the Jotifi app on iPhone and Android phones. Picked from your browser; choose another device any time.
Steps for the Jotifi app on iPad and Android tablets. Screenshots and menu names are from iPad; on Android tablets most menu commands are in sentence case. Picked from your browser; choose another device any time.
Steps for the unfolded screen. Folded, the cover screen uses the phone layout. Picked from your browser; choose another device any time.
Steps for the Jotifi app on Mac and Windows. Screenshots show the Mac app; on Windows only the window buttons and the shortcut keys differ. Picked from your browser; choose another device any time.
Steps for the Jotifi web app at app.jotifi.com in a desktop browser. Picked from your browser; choose another device any time.
A whiteboard is a canvas with no edges. You place things on it, such as text, drawings, images, files, tables and live tasks and boards from your projects, and move them around freely. It is good for planning, mood boards and maps of ideas.
Create a whiteboard#
- Right-click a project in the sidebar, choose New in project, then Whiteboard. You can also click New, then Whiteboard, on Today.
- Type a name in the pane on the right.
- Click Create whiteboard.
Open the project's list, tap +, then tap New whiteboard. The whiteboard is made and opens.
Open the project on the Projects tab, tap +, then tap New WhiteboardNew whiteboard. The whiteboard is made and opens.
On the free Starter plan you can have 3 whiteboards, plus 1 for each project after your first (up to 5).
Know the tools#
The tools are in the row at the top of the whiteboard:
| Tool | Key | Use |
|---|---|---|
| Select | V | Select, move and resize things. |
| Hand | H | Drag the canvas around. |
| Draw | P | Draw freehand. Click it again for the ink options. |
| Eraser | E | Rub out parts of drawings. Click it again to set its size. |
| Text | T | Add text. |
Add opens the list of everything else you can place. Undo and Redo are next to it, and the zoom controls are at the right end of the row.
The tools are in the palette at the bottom of the whiteboard: Select, Hand, Draw, Eraser, Text, Undo, Redo and + to add things. On a narrow whiteboard, Undo and Redo move to the toolbar at the top. On iPhone Duo, all the tools are in the bar at the side of the screen. Tap Draw or Eraser again for their options.
The tools are in the palette at the bottom of the whiteboard: Select, Hand, Draw, Eraser, Undo, Redo and + to add things. Tap Draw or Eraser again for their options.
Add text, images and more#
Click Add and choose:
- Write and draw: Text or a Drawing.
- Media: an Image, a Video, a File or a Link… with a preview.
- Blocks: a Table, a Code block, a Quote or a Checkbox.
- From Jotifi: a new Task, Board or Calendar, made in the whiteboard's project.
Tap + in the palette. The two buttons at the top add text and a drawing. Below them are Image, Video, File, Link…, Table, Code BlockCode block, Quote, Checkbox, Task, Board and Calendar.
New things appear in the middle of what you can see. A task, board or calendar on a whiteboard is a real item in the project, so changes show everywhere.
Draw on the canvas#
- Select Draw.
- Select Draw again to open the ink options: Pen, Marker or Pencil, a colour, and Fine, Medium or Bold.
- Draw with your mouse, finger or pen.
Use Eraser to rub out part of a drawing. Drawing, in the add list, makes a separate drawing that you can move around as one piece.
If you use a stylus, such as Apple Pencil, turn on Stylus only in the ink options. Your finger then moves the canvas and only the stylus draws.
Select, move and resize#
- With Select, click a thing to select it. To work inside it, such as typing in a text box, select it first.
- Drag the small bar above it to move it, and the handles on its edges and corners to resize it.
To select several things, drag across empty canvas to draw a box around them, or hold ⌘Ctrl or Shift and click each one. ⌘ACtrlA selects everything.
- With Select, tap a thing to select it. To work inside it, such as typing in a text box, select it first.
- Drag the small bar above it to move it, and the handles on its edges and corners to resize it.
To select several things, drag across empty canvas to draw a box around them. To select everything, tap ⋯, then Select AllSelect all.
Arrange and group things#
When something is selected, a bar appears above it:
- Bring forward and Send backward move it one layer up or down. Arrange has Bring to front, Send to back, and Group selection or Ungroup.
- Fit to content sizes a box to what is in it.
- Delete removes it.
You can also group with ⌘GCtrlG and ungroup with ⇧⌘GCtrlShiftG. ⋯ › Groups lists the groups on the whiteboard, so you can select or ungroup one.
⋯ › Groups lists the groups on the whiteboard, so you can select or ungroup one.
Zoom and find your way#
Click − or + at the right of the tool row, or pinch on a trackpad. Click the zoom level between them for Show everything (⇧1), Fit width (⇧2) and Zoom to 100% (⌘0Ctrl0). To move around, use Hand, or scroll.
Pinch to zoom, and drag with two fingers to move around. Tap the zoom level in the corner, or ⋯ › Zoom, for Show everything, Fit width and Zoom to 100%.
Undo a change#
Select Undo or Redo in the tools, or press ⌘ZCtrlZ and ⇧⌘ZCtrlShiftZ.
Delete a whiteboard#
Click ⋯ at the top right of the whiteboard, then Delete whiteboard…, then Delete whiteboard.
Tap ⋯, then Delete Whiteboard, then Delete WhiteboardDelete whiteboard.
The whiteboard stays in Recently deleted for 30 days. A whiteboard can only be shared with its whole project. See Share a project or item.
Related
Write and format notes
Create notes, format text, add lists, tables, images and files, link to other items and nest notes inside each other.
Use kanban boards
Track work as cards that move through columns, and see the same board as a list, a calendar or a timeline.
Use spreadsheets
Create spreadsheets, enter numbers and formulas, format cells, add rows, columns and charts, and sort, filter and find.
Share a project or item
Invite people by email to a whole project or to one note, board, calendar or spreadsheet, choose whether they can edit, and manage who has access.
Still need help?
Email us with the device you use and what you tried.