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Favourites and tags
Star the items you use most so they are always close at hand, and tag tasks and notes to see related work from every project in one place.
All devicesChecked against Jotifi 1.0.7 on 17 October 2026
Steps for the Jotifi app on iPhone and Android phones. Picked from your browser; choose another device any time.
Steps for the Jotifi app on iPad and Android tablets. Screenshots and menu names are from iPad; on Android tablets most menu commands are in sentence case. Picked from your browser; choose another device any time.
Steps for the unfolded screen. Folded, the cover screen uses the phone layout. Picked from your browser; choose another device any time.
Steps for the Jotifi app on Mac and Windows. Screenshots show the Mac app; on Windows only the window buttons and the shortcut keys differ. Picked from your browser; choose another device any time.
Steps for the Jotifi web app at app.jotifi.com in a desktop browser. Picked from your browser; choose another device any time.
Favourites keep the items you use most within reach: a project, board, note, task, calendar, spreadsheet or whiteboard. Tags are labels, such as Strategy or Video, that you add to tasks and notes so you can see related work from every project together. Tags are part of your own organisation and stay private to you.
Add an item to your favourites#
Open the item and click the star beside its name at the top. The star fills in.
You can also right-click the item in the sidebar or the items column and choose Favourite.
- Touch and hold the item in the list of the project's items.
- Tap Favourite in the row of buttons at the top of the menu.
In an open note or board you can also tap ⋯ in the toolbar at the top, then Favourite.
- Open the item and tap ⋯ at the top of the screen.
- Tap Favourite.
You can also touch and hold the item in a list, then tap Favourite.
See your favourites#
Your favourites also appear in the Favourites section of Today.
Your favourites are listed under Favourites in the sidebar: click one to open it. Click the Favourites heading to open the Favourites page, which shows each favourite with its project and when it was last edited.
Your favourites are listed under Favourites in the sidebar: tap one to open it. Tap the Favourites heading to see them all on one page.
Tap Library. Your favourites are in the Favourites row; tap See all to see the whole list.
Put your favourites in order#
The order is the same everywhere you see your favourites.
On the Favourites page, drag a favourite by the handle at the left of its row. You can also right-click a favourite in the sidebar and choose Move up or Move down.
- Tap the Favourites heading in the sidebar.
- Tap Edit in the toolbar at the top.
- Drag each favourite by its handle to where you want it.
- Tap Done.
- Tap Library, then See all beside Favourites.
- Tap Edit.
- Drag each favourite by its handle to where you want it.
- Tap Done.
Remove a favourite#
Removing a favourite does not change or delete the item.
Click the filled star beside the item's name, or right-click the favourite in the sidebar and choose Remove from favourites.
Open the Favourites list, swipe left on the favourite, then tap Remove.
Create a tag#
- In the sidebar, under Library, click Tags.
- At the top of the items column, click +.
- Type a name in Tag name, then click Create.
- In the sidebar, under Library, tap Tags.
- Tap + at the top of the list. A tag called "New tag" opens with its name ready to change.
- Type a name, pick a colour, then tap Done.
- Tap Library, then Tags.
- Tap + at the top right.
- Type a name in Tag name and pick a Colour.
- Tap ✓.
Tag a task or a note#
- A task: open it and select Tags (it says Add tag while the task has none). Type in Find or create a tag to find a tag, or to make a new one with the name you typed. See Create and manage tasks.
- A note: open the note's details, select Add tag next to Tags, then choose tags. See Note status, dates and places.
See everything with a tag#
- In the sidebar, under Library, click Tags. The items column lists your tags and how many items carry each.
- Click a tag. Its tasks and notes open on the right.
- Switch between Tasks and Notes at the top. Sort puts tasks in order of due date or name.
- In the sidebar, under Library, tap Tags.
- Tap a tag to see its tasks and notes. Switch between Tasks and Notes at the top.
Tap Library, then Tags, then a tag. Its tasks and notes are listed in two groups, with a search field to narrow them down.
Rename, recolour or delete a tag#
Deleting a tag takes it off every task and note, and out of note text where it appears. A deleted tag cannot be restored.
Open the tag and click Edit tag to change its name. To delete it, click ⋯ beside Edit tag, choose Delete tag…, then Delete tag.
A tag's colour can be changed on a phone or tablet.
Open the tag and tap Edit tag in the toolbar to change its name and colour, then tap Done. To delete it, tap ⋯ in the toolbar, then Delete tag…, then Delete tag.
In Library › Tags, swipe left on the tag:
- Edit opens Tag details, where you change the name and colour.
- Delete asks first; tap Delete tag to confirm.
Related
Organise work in projects
Create projects to hold your boards, notes, calendars, spreadsheets and whiteboards, nest them, and keep them tidy.
Create and manage tasks
Add tasks, give them dates, priorities, people and tags, break them into subtasks, move them and mark them done.
Note status, dates and places
Mark where a note stands, give it a date that shows on calendars, record where it was written, and see notes on a map.
Search and jump to anything
Find any task, note, project or other item by name, create a task or note from what you typed, and run commands.
Still need help?
Email us with the device you use and what you tried.