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Use calendars

See your tasks and dated notes by month, week or list, add events, and choose which boards each calendar shows.

All devicesChecked against Jotifi 1.0.7 on 17 October 2026

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A calendar shows the tasks of one or more boards on the days they are due, as well as notes that have a date. Tasks with a start and a due date stretch across their days. Each project can have its own calendars, and All calendars shows everything together.

Open a calendar#

On Desktop and Web
  1. In the sidebar, under Library, click Calendars.
  2. In the items column, click a calendar, or All calendars at the top to see every calendar together.

On Today, Open calendar also opens it.

On Tablet and Foldable
  1. In the sidebar, under Library, tap Calendars.
  2. In the list, tap a calendar, or All calendars at the top.
On Phone
  • To see every calendar together: on Today, tap the calendar button at the top left, or tap Calendar in the Library tab.
  • To open one calendar: in the Library tab, tap Calendars, then tap the calendar.

You can also add Calendar to the tab bar in Settings › Tab bar.

Shown on an Android foldable; on an iPhone Duo the item's tools sit in a side bar on the right.

Change the view#

ViewShows
MonthA month grid. Each day shows what fits and "+N more" for the rest.
ContinuousWeeks that keep scrolling from one month into the next. Not on phones, where Month already scrolls.
WeekSeven days, with all-day entries at the top and timed tasks at their time.
ListThe next 30 days, day by day. Earlier entries are one click or tap away.
On Desktop and Web

Click Month, Continuous, Week or List at the top of the calendar. Click Today to go back to today, and ‹ or › to move through the months or weeks.

On Tablet and Foldable

Tap Month, Continuous, Week or List at the top of the calendar. Tap Today to go back to today, and ‹ or › to move through the months or weeks.

On Phone

Tap Month, Week or List at the top. Today goes back to today. In Month, scroll up and down through the months.

See a day's entries#

On Desktop, Web, Tablet and Foldable

Select a day, or its "+N more", to open the day in the pane on the right. Select an entry to open it.

On Phone

Tap a day to see its entries in a sheet. Tap an entry to open it.

Shown on an Android foldable; on an iPhone Duo the item's tools sit in a side bar on the right.

Add an event#

An event is a task with a date, on a board. Every calendar that includes the board shows it.

On Desktop and Web
  1. Click New event at the top right of the calendar, or New event on this day in a day's pane.
  2. Type a title in Event title.
  3. Choose the Board it goes on, and the Date. For an event over several days, set Ends (optional).
  4. Click Create event.
On Tablet and Foldable
  1. Tap + in the toolbar at the top, or New Event on This DayNew event on this day in a day's pane.
  2. Type a title in Event title.
  3. Choose the Board it goes on, and the Date. For an event over several days, set the end date.
  4. Tap Create event.
On Phone
  1. Tap + at the top right of the calendar, or New Event on This DayNew event on this day on a day.
  2. Type a title in Event title.
  3. Choose the Board it goes on, and the Date. For an event over several days, set the end date.
  4. Tap ✓ at the top right.

The event is added to the board's default column. If you have no board yet, the board list offers to make one.

Shown on an Android foldable; on an iPhone Duo the item's tools sit in a side bar on the right.

Choose what a calendar shows#

A calendar shows the tasks of the boards you pick. You can also include or leave out notes with a date, completed tasks and subtasks.

On Desktop and Web
  1. At the top of the calendar, click the button next to the views, such as Boards · 1 or Calendars · 3 of 3 in All calendars.
  2. Tick the calendars or boards to include. Select a board's arrow to choose its columns.
  3. Under Also show, turn Notes with a date, Completed tasks and Subtasks on or off.

Hide all and Include all change everything at once.

On Tablet and Foldable
  1. Tap the filter button in the toolbar at the top.
  2. Tick the calendars or boards to include. Tap a board's arrow to choose its columns.
  3. Under Also show, turn Notes with a date, Completed tasks and Subtasks on or off.
On Phone
  1. Tap the filter button at the top right of the calendar.
  2. Turn calendars or boards on or off. Tap a board to choose its columns.
  3. Under Also show, turn Notes with a date, Completed tasks and Subtasks on or off.

The filter button is highlighted while the calendar shows less than everything.

Shown on an Android foldable; on an iPhone Duo the item's tools sit in a side bar on the right.

Colour entries by board or column#

Entries take the colour of their board, or of their column on the board.

On Desktop and Web

Click ⋯ at the top right of the calendar, then Colour by, then Board or Column.

On Tablet and Foldable

Tap ⋯ in the toolbar at the top, then Colour ByColour by, then Board or Column.

On Phone

Tap ⋯ at the top right, then Colour ByColour by, then Board or Column.

The choice is kept for each calendar on this device.

See a calendar's details and schedule undated tasks#

A calendar's details show its project, owner, colour and who it is shared with, what is Coming up, and the tasks on its boards that have No start or due date. Select Schedule next to one of those tasks to give it a date.

On Desktop and Web

Click ⓘ at the top right of the calendar, or press ⌥⌘ICtrlAltI.

On Tablet and Foldable

Tap ⓘ in the toolbar at the top.

On Phone

Tap ⋯ at the top right, then Calendar DetailsCalendar details.

Create or delete a calendar#

On Desktop and Web

To create one, right-click a project in the sidebar, choose New in project, then Calendar. Type a name, then click Create calendar. To delete one, click ⋯ at the top right of the calendar, then Delete calendar….

On Tablet and Foldable

To create one, open the project's list, tap +, then New calendar. To delete one, touch and hold it in the list, then tap the delete option.

On Phone

To create one, open the project on the Projects tab, tap +, then New CalendarNew calendar. To delete one, touch and hold it on the project's page, then tap the delete option.

Deleting a calendar does not delete the tasks it shows: they stay on their boards. The calendar stays in Recently deleted for 30 days. On the free Starter plan you can have 3 calendars, plus 1 for each project after your first (up to 5).

Related

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